The Changing Landscape of Workplace Violence Prevention: Key Laws and Trends 

The push for workplace violence prevention is stronger than ever. In response to tragic incidents, lawmakers across the country are recognizing the critical need for comprehensive safety measures. As a result, employees in various industries can expect safer, more secure work environments. With ongoing legislative efforts and new bills on the horizon, workplace safety is poised for significant improvements nationwide.  

In this article, we explore recent and proposed legislation aimed at enhancing workplace security. States like California, New York, and Texas have already taken major steps, setting the stage for others to follow. 

California’s Groundbreaking Legislation 

California’s Senate Bill 553, signed into law on September 30, 2023, and enforceable from July 1, 2024, introduced comprehensive workplace violence prevention requirements. It mandates that employers with ten or more employees develop, implement, and maintain a Workplace Violence Prevention Plan (WPVPP). The plan must include a violent incident log, hazard assessments, and interactive employee training.  

The bill takes a broad approach to workplace violence, covering physical threats, the use of firearms or dangerous weapons, and psychological trauma. By setting a high standard for prevention and preparedness, this legislation will serve as a model for other states considering similar protections. 

New York’s Retail Worker Safety Act 

New York is making significant progress in workplace safety with Senate Bill S8358A, also known as the Retail Worker Safety Act. Signed into law on September 4, 2024, and set to take effect on June 2, 2025 (recently extended from March 4), this legislation specifically focuses on retail employers.  

The bill covers both physical assaults and aggressive behavior. It requires businesses to implement a Workplace Violence Prevention Plan, provide de-escalation training, and install security measures like panic buttons and alarms. Notably, it also includes a non-retaliation policy, ensuring employees can report incidents without fear of repercussions.  

Texas’ Commitment to Workplace Safety for healthcare facilities 

As of September 1, 2024, Texas has strengthened workplace violence prevention with Senate Bill 240, requiring hospitals and certain healthcare facilities to take proactive safety measures. The law mandates the establishment of workplace violence committees and the development of comprehensive workplace violence prevention policies and plans to better protect healthcare workers and patients alike. 

OHIO’S HOSPITAL SECURITY REQUIREMENTS 

On January 8, 2025, Ohio Governor Mike DeWine signed House Bill (HB) 452 into law, with an effective date of April 9, 2025. This legislation requires hospitals and hospital systems to develop comprehensive security plans to prevent workplace violence.  

These plans must be based on a security risk assessment and include input from healthcare employees providing direct patient care, as well as current or former patients. The law also requires de-escalation training for security personnel and ensures that at least one trained employee is always present in emergency and psychiatric departments. Additionally, hospitals must establish a workplace violence incident reporting system and protect employees from retaliation when reporting incidents or participating in investigations. 

VIRGINIA’S WORKPLACE VIOLENCE POLICY REQUIREMENTS 

On March 7, 2025, the Virginia General Assembly passed House Bill (HB) 1919, which now awaits Governor Glenn Youngkin’s signature. If signed into law, it will require employers with 100 or more employees to develop, implement, and maintain a workplace violence policy by January 1, 2027.  

The policy must include a clear incident reporting mechanism and be tailored to address the specific risks and hazards of each workplace. Employers will also need to designate individuals or teams to oversee its implementation and ensure protections against retaliation for employees who report workplace violence concerns. 

Pending Legislation Across the States 

Beyond these trailblazing states, workplace prevention remains a growing legislative priority nationwide. In 2024 alone, 24 new bills were introduced — 22 at the state level and 2 at the federal level. States like Illinois, New Jersey, and Washington have proposed legislation specifically aimed at protecting healthcare workers, acknowledging the unique risks they face. These bills typically include provisions for incident tracking, reporting systems, and employee training, reflecting a broader push to create safer working environments across the country. 

Federal Legislation facing challenges 

At the federal level, legislation such as H.R. 7961 and H.R. 1195 has been introduced to address workplace violence, though both have faced hurdles in advancing. Meanwhile, the Occupational Safety and Health Administration (OSHA) has yet to implement specific federal standards. However, the Department of Labor continues to advocate for comprehensive workplace violence prevention plans, signaling ongoing efforts to enhance protections at the national level. 

The Future of Workplace Violence prevention efforts 

Workplace violence prevention laws are rapidly evolving, with more states expected to take action —especially those with high workplace violence rates, strong labor unions, and active worker advocacy groups. As California, New York, and Texas lead the way, their policies may inspire neighboring states to follow suit, creating a nationwide ripple effect. Public awareness, media attention, and lobbying efforts will further shape the legislative landscape in the years ahead. 

For business leaders, these laws go beyond compliance — they demand proactive risk management, strategic training investments, and operational adjustments. Staying ahead of these changes now can help organizations mitigate risk, avoid penalties, and most importantly, build safer workplaces. 

Stay Ahead of Workplace Violence Legislation — Protect Your Business and Employees 

Workplace violence prevention laws are changing fast, and staying informed is critical to maintaining compliance and ensuring workplace safety. Regularly checking state legislative websites and following organizations like OSHA, the National Safety Council, and state labor departments can help you track key updates. Legislative tracking services can also provide real-time insights into new and pending laws that may impact your business.  

Failing to comply with these evolving regulations could lead to fines, penalties, and increased liability. Don’t wait until it’s too late — take a proactive approach to workplace safety. For expert guidance and a tailored strategy, contact Matthew Doherty, Managing Director, Workforce Risk Management at Sikich, for a consultation today.