Why Companies Should Consider eFax

Is your company still using traditional fax machines? Have you ever said, “I wish this could be an email?” Well, it can! While many companies have transitioned to digital platforms, some still rely on traditional fax machines for sending and receiving important documents. However, traditional faxing comes with its own set of challenges—maintenance costs, the need for physical space, and the risk of document loss, to name a few. This is where eFax, a digital alternative to the conventional fax machine, comes into play. In this blog, we’ll explore why companies should consider switching to eFax.

I’ve helped many companies over the last few years transition from an on-premises phone system to Microsoft Teams. As part of that transition, we typically migrate their fax system, which is part of the old phone system, to eFax. The process is simple. It’s easy to transfer your existing fax lines to eFax, and users can understand sending and receiving faxes after a quick demonstration.

The Advantages of eFax Over Traditional Faxing

1. Cost Efficiency

Traditional fax machines require a significant upfront investment, not to mention the ongoing costs of paper, ink, and maintenance. With eFax, all you need is an internet connection and an email address. This eliminates the need for costly hardware and consumables. Additionally, eFax reduces the expense associated with dedicated phone lines for faxing, as everything is handled through the cloud.

2. Increased Mobility

One of the standout benefits of eFax is the ability to send and receive faxes from anywhere in the world. Whether you’re in the office, at home, or on the go, you can access your faxes through your email. This level of convenience is particularly beneficial for remote teams and employees who travel frequently.

3. Enhanced Security

Security is a top priority for any business, and eFax offers several features to ensure that your documents are protected. Traditional fax machines are susceptible to unauthorized access, especially if the machine is in a shared office space. eFax Protect & Corporate plans, on the other hand, uses encryption to secure your documents during transmission.

4. Environmental Benefits

Switching to eFax also has environmental advantages. By reducing the need for paper and ink, your company can lower its carbon footprint. This not only helps the environment but also aligns your business with sustainability initiatives. eFax also eliminates the need for physical fax machines.

5. Scalability

As your business grows, so does the need for efficient communication tools. Traditional fax machines can become a bottleneck, especially if you’re dealing with a high volume of documents. eFax offers scalable solutions that can grow with your company, allowing you to add users and lines as needed without significant upfront costs.

Will I be Able to Choose My Own Fax Number or Transfer My Existing Fax number?

Yes. eFax allows you to choose your own local, toll-free, or international fax number. You can choose from fax numbers from all over the world. If you already have your own fax number, you can transfer your existing fax number to your new eFax account.

Understanding eFax Pricing Plans

eFax offers a variety of pricing plans designed to meet the needs of different businesses. Understanding these plans can help you choose the best option for your company.

1. eFax Plus

The eFax Plus plan is the most basic option and is ideal for small businesses or individual users. For $18.99 per month, you get 170 inbound and 170 outbound pages per month. Additional pages cost $0.10 each. This plan does not include end to end encryption.

2. eFax Pro

For businesses with higher faxing requirements, the eFax Pro plan offers a higher volume of faxing. Priced at $24.99 per month, this plan includes 275 inbound and 275 outbound pages per month, with additional pages costing $0.10 each. This plan is suitable for businesses that need to send and receive a higher volume of faxes regularly. This plan does not include end to end encryption.

3. eFax Protect

Larger enterprises or companies with extensive faxing needs may opt for the eFax Protect plan. This plan is customizable based on the specific needs of the business with offers of 500-9000 pages per month starting at $49.99 per month. eFax Protect does include end to end encryption.

4. eFax Corporate

The eFax Corporate plan is what I recommend to most of my clients. This plan is customizable based on the specific needs of the business and involves a custom quote. eFax Corporate offers enterprise-grade features such as HIPAA compliance, dedicated account management, and API integration. In my experience, the custom quote is reasonably priced when compared to the cost on traditional fax machines.

Why Now Is the Time to Switch

In the digital age, businesses need to be agile and adaptable. Traditional faxing is quickly becoming outdated, and the cost, inefficiency, and security risks associated with it are no longer justified. eFax provides a modern solution that is not only cost-effective but also offers enhanced security, mobility, and scalability.

By switching to eFax, companies can streamline their communication processes, reduce operational costs, and improve overall efficiency. With the variety of pricing plans available, eFax caters to businesses of all sizes, making it easier than ever to make the transition.

Conclusion

Switching to eFax is a smart move for any company looking to modernize its communication methods. The benefits of cost savings, increased mobility, enhanced security, and environmental sustainability make eFax a superior choice over traditional faxing. Whether you’re a small business or a large enterprise, there’s an eFax plan that fits your needs. Don’t let your company get left behind—make the switch to eFax today and start enjoying the advantages of a modern, digital communication tool.

Have any questions about how to get started with eFax or need help making the switch? Contact our experts at any time!